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Zoom Video Conferencing

Zoom is a full-featured video and collaborative technology that unifies cloud video conferencing, simple online meetings, and group messaging into one easy-to-use platform. Zoom accounts allow for video, audio, and content sharing between up to 300 participants in a meeting or 500 in a webinar from any device including Windows and Mac computers, and Android and iOS devices.






Getting Started with Zoom

Getting Started Guide
Key Features of Zoom 
  • High capacity meeting rooms: invite up to 300 people to regular meetings or host a webinar space and invite up to 500. 
  • Easy scheduling:  Choose unique URLs for different meetings or keep the location consistent every time. Outlook Calendar integration allows quick coordination of meeting invitees.  
  • Invite anyone: Anyone can join your meetings and webinars, even if they don’t have a Zoom account. 
  • Join by phone: Don’t have access to quality video and audio on your computer? Call in to meetings on the phone instead! 
  • Conference room and classroom integration: Connect your Zoom meetings to room systems on campus and use their high-quality cameras, microphones, and monitors. 
  • Helpful tools: Screen share and use digital whiteboards for visual aids during meetings. Review meetings later with the option to record and download. 
  • Record Sessions: As an optional setting, meeting hosts can choose to record their meetings and store the recordings in the cloud or on their computer.

Security, Privacy, and Zoom-Bombing

Learn how to set up your Zoom meeting to avoid Zoom-bombing and stay secure.

  1. To boost your security when using Zoom, use these simple settings when creating your meeting:
    Consider using a generically created meeting ID, not your personal meeting ID (this can be done in the schedule meetings option)
  2. Allow only authenticated users to join your meeting
  3. Use meeting passwords for your meetings.

More security tips from Zoom

Zoom Support, Training & Learning Resources

Scheduling and Hosting Large Meetings in Zoom

Easy steps and best practices for success

Set up Zoom for large meetings


Before Setting Up
  • Finalize meeting details
  • Select meeting moderator
  • Identify host(s)
Ready? Get Set Up! 

  1. Log In Online

  2. Create a New Meeting
     Enter details, choose "Mute attendees upon entrance"

  3. Add Other Hosts
     Enter moderator, chairs, presenters, etc.
     As alternative hosts, they will get another separate email with a link they should use

  4. Invite Your Attendees
    Copy the meeting link and share with guests


The Meeting Moderator

The meeting moderator is key to success during your meeting. They should not be a presenter or key meeting leader. During the meeting, this person should:

  • Explain to participants how they can ask questions and participate
  • Mute all participants at the beginning of a meeting
  • Change meeting settings to "not allow participants to unmute self"
  • Keep the chat and participant views open at all times
  • When a question or hand is raised, let the hosts know when appropriate by talking live with the hosts (ensure you are unmuted)
  • Once the host acknowledges the question asker, unmute them


Tips For Success

  • Be early to meetings
  • Share expectations with attendees
  • Host from your computer, not your phone
  • Remember, you can record meetings!

Zoom Professionalism & Etiquette

Quick and easy tips to be more professional during a Zoom meeting. 

When attending a class or meeting via Zoom, portray yourself in the best light possible by following these tips on preparedness and general Zoom etiquette.


  1. Designate Your Workspace
    Ensure your workspace is quiet, clean, and has an appropriate background.

  2. Set Up Your Tech
    Check your Wi-Fi, test your video and audio, and get familiar with the software before entering the meeting.

    Zoom Help Center

  3. Communicate with the Host
    Zoom includes nonverbal feedback buttons for raising your hand, responding yes or no, asking the host to adjust speed, requesting a break, and more. Use them!

  4. Be Professional
    Be on time to meetings, dress appropriately, and sit tall and look directly into the camera when using video.

  5. Avoid Embarrassing Mistakes
    Pay attention to your video, microphone, and screen sharing settings to avoid embarrassing mistakes. Always keep the chat rooms appropriate.


More Resources

Tips for Meeting Mosts
Keyboard Shortcuts

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